Emails can be sent 24 hours a day, 365 days a year. Emails can be sent to more than one person. There is no guarantee that mail will be read until the user logs in and checks their mail. Viruses can be spread via email attachments, some email providers scan emails for viruses. Adobe Reader Adobe Reader is used to open PDF documents. PDFs can consist of a variety of files such as images, text documents, forms, and books. Adobe can be opened on Windows and Mac computers. It can only be opened, if you want to edit it you have to get Adobe Acrobat which costs money. Excel Used to produce professional-style spreadsheets. This includes creating graphs, searching calculations, and sorting/filtering data. Automatic calculations of simple values, graphs, charts and tables. Many functions and options can be confusing when using Software Tools Tools How can they help communication? Advantages Disadvantages Spell Check To check if your spelling is correct, check punctuation, capitalization, commas, and periods. It is a good idea to highlight incorrect words, punctuation marks, capital letters, commas and periods or to leave out a word. It's not great when you say whether the word is correct or not, it's not so great when you say whether you have the correct word